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Over the past two days, I've spent 19 hours on Zoom.
After we wrapped up our 10-hour long planning meeting yesterday, which was proceeded by a full-day virtual event the day before, I told my friends this and one of them responded:
Amazingly, my brain is not leaking out of my ears, though my eyes are a bit strained. The planning meeting was actually really great!
But that's the magic of virtual communication when it's done right. Hours can feel like minutes and you can truly be productive even when you can't all hunker down in a conference room in-person.
What made this day-long meeting so productive? Here are some things we did that helped:
- We had a clear list of things we needed to accomplish
- We didn't move on from a topic until it was completely done but we stayed on-topic the whole time
- We recorded it and had someone take notes so we could all be fully present
- We made it clear to our teams we would not be responding during this time
- We took breaks periodically
These are just a few of the things that made this meeting successful. Whether your meetings are short or long, on video or in-person, there are always ways to be more efficient and effective.
For more tips, check out this 20-minute talk in IMPACT+ on how to make every meeting insanely effective.
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